SOJAA Bylaws

BYLAWS
OF
THE STATE OF JEFFERSON ALPACA ASSOCIATION (SOJAA)
An Oregon nonprofit corporation

Article I – Name

The name of this organization shall be State of Jefferson Alpaca Association (SOJAA)

Article II – Purpose

Section 1. The purpose of SOJAA is to unite the Alpaca breeders of Southwest Oregon and Northern California so as to promote alpacas within the area. By bringing together the energies and talents of the area’s alpaca breeders, we will educate the public as to the benefits of alpaca ownership. SOJAA will encourage members to breed only to ARI registered alpacas and to sell only the progeny of two ARI registered parents.

Section 2. – Objectives The objectives of the State of Jefferson Alpaca Association are as follows:

  1. Join resources for mutual benefit in group purchasing and promotional activities.
  2. Develop a strong regional identity throughout North America
  3. Promote an atmosphere of mutual respect and regional pride
  4. Promote integrity, sincerity, honesty, and accuracy in all business dealing, avoiding activity that would discredit the Association
  5. Provide a network of support for all Alpaca owners

Section 3. – Limitation The State of Jefferson Alpaca Association shall observe all local, State and Federal laws which apply to a mutual benefit non-profit organization as defined in the Internal Revenue codes (501 (c) (3)).

Article III – Membership

Section 1. – Eligibility Any person, association, corporation, partnership or estate having interest in the objectives of the organization shall be eligible to apply for membership.

Section 2. – Acceptance Applications for membership shall be in writing, on forms provided for that purpose, and signed by the applicant. Acceptance of members shall be by the Board of Directors at any meeting thereof. Any applicant so accepted shall become a member upon payment of the regularly scheduled membership dues as provided in Section 1 of Article IV.

Section 3. – Classes Membership shall be of two classes, Farm/Ranch and Associate. All members must meet the stated requirements and pay the required annual membership fee for their category of membership. Farm/Ranch membership carries full voting privileges (one vote per Farm/Ranch); Associate membership carries no voting privileges.

Section 4. – Termination A Member may be terminated by a vote of 30 (thirty) percent of the Farm/Ranch members at any membership meeting whenever in its judgment the best interests of the Association would be served thereby.

Article IV – Dues

Section 1. Membership fees of members shall be a matter of policy, determined annually by the Board.

Section 2. The fiscal year shall begin on January 1 and end on December 31. The annual dues shall be payable by February 1 of each year. Dues will be considered past due if not received by March 30. Any member may be dropped from membership by the Board for nonpayment of dues after March 30.

Article V – Government

Section 1. The government of this organization, the direction of its activities and control of its property shall be vested in a Board composed of no less than seven members, elected by the voting members of the association.

Section 2. The term of office of director shall be two years. The SOJAA board is comprised of 7 (seven) directors; the election of three directors will take place in even numbered years, and the remaining four directors will be elected in odd numbered years. All expired terms shall be filled by election at the November meeting and newly elected directors begin their terms at the February meeting.

Section 3. The Board may fill any vacancy on the board for the unexpired term (see Article IX, section 3).

Section 4. The Board shall adopt rules and regulations not conflicting with the Bylaws as may be necessary or expedient from time to time for the conduct of the government of the Association, its operation, the scope and duties of its committees, and the duties of its officers. These rules and regulations shall be known as the Standing Rules.

Section 5. The Board shall report annually at least once to the membership the affairs, business and transactions of the Association, including a statement of its income and expenditures.

Section 6. The officers of the Board shall comprise the Executive Committee which will have the responsibility for managing the routine business and financial affairs of the corporation. The Executive Committee will meet as often as necessary to accomplish their objectives.

Article VI – Meetings

Section 1. Annual Meeting: The annual meeting of the Association shall be in November of each year at such time and place the Board shall designate. In the event of circumstances or conditions making it impractical to hold such meeting in November, the annual meeting shall be held at such time and place as the Board shall designate.

Section 2. General Meeting: No action shall be taken at a General Membership meeting unless 30% of eligible voting members are present. Action on any matter may be taken at any annual meeting, but no action shall be taken at any special meeting on any matter except as shall have been clearly stated in the call of such meeting, in writing, on 15 days notice by mail to all

members.

Section 3. Special Meeting: Special meetings of the Association membership may be called by the President when deemed advisable, or at the request of not less than five members of the Board, or at the written request of not less than ten Farm/Ranch members in good standing. All members will receive written notice 15 days prior to any special meeting.

Section 4. Quorum: Thirty (30) percent of all Farm/Ranch members present at a meeting shall constitute a quorum. If a quorum is not present, a majority of those present may reschedule the meeting or a mail ballot may be used to establish a quorum.

Article VII – Board of Directors

Section 1. – Powers The Board shall have all powers conferred upon Boards of not-for-profit corporations by the laws of the State of Oregon now or hereafter enacted.

Section 2. – Duties The Board shall, to the best of its ability, carry out the objectives of the Association and the actions duly adopted at Association meetings; shall uphold the Bylaws, and shall conduct its meetings and transact its business in an efficient, conscientious manner.